Privacy Policy

Introduction

This website and event are owned and operated by TECXA. We respect your privacy and are committed to protecting your personal data. This privacy notice describes how we look after your personal data when you visit our website, register for our events, and participate in the Sri Lanka FinTech Summit, and tells you about your privacy rights and how the law protects you.

Important Information and Who We Are

Purpose of this Privacy Notice

This privacy notice aims to give you information on how TECXA collects and processes your personal data through your use of this website and participation in the Sri Lanka FinTech Summit, including any data you may provide when you register for events, engage our services, or participate in our activities.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data

Controller

TECXA is the controller and responsible for your personal data (collectively referred to as “TECXA”, “we”, “us” or “our” in this privacy notice).

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

Contact Details

Our full details are:

Full name of legal entity: TECXA (PVT) LTD
Email address: privacy@tecxaltd.com
Postal address: 07, Rajakiya Mawatha, Colombo 07, Sri Lanka.
Phone: +94-11-4493087

You have the right to make a complaint at any time to the relevant data protection authority in Sri Lanka. We would, however, appreciate the chance to deal with your concerns before you approach any regulatory authority, so please contact us in the first instance.

Changes to the Privacy Notice

This version was last updated on12th of June 2025..

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

The Data We Collect About You

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, last name, title, designation, company name, and professional credentials
Contact Data includes business address, email address, telephone numbers, and LinkedIn profile
Financial Data includes payment card details and transaction information for event registration
Event Data includes registration details, session preferences, networking interests, dietary requirements, and attendance records
Technical Data includes internet protocol (IP) address, login data, browser type and version, time zone setting, device information, and other technology data
Profile Data includes username and password, event registrations, preferences, interests, feedback and survey responses
Usage Data includes information about how you use our website, mobile app, and event services
Marketing and Communications Data includes your preferences in receiving marketing communications and event updates
Media Data includes photographs, videos, and audio recordings from events where you may appear

We also collect, use and share “Aggregated Data” such as statistical or demographic data for analysis purposes. Aggregated Data may be derived from your personal data but is not considered personal data as this data does not directly or indirectly reveal your identity.

We do not collect any Special Categories of Personal Data about you (such as details about your race, ethnicity, religious beliefs, political opinions, health data, or biometric data) unless specifically required for accessibility accommodations or dietary requirements for events.

How Is Your Personal Data Collected?

We use different methods to collect data from and about you including through:

Direct Interactions

You may give us your personal data by filling in forms or by corresponding with us. This includes personal data you provide when you:

Register for the Sri Lanka FinTech Summit or other events
Subscribe to our newsletters or updates
Download event materials or resources
Submit speaker or sponsor applications
Complete surveys and feedback forms
Contact us through our website or email
Attend our events, networking sessions, or workshops
Participate in competitions or prize draws

Automated Technologies

As you interact with our website and mobile applications, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

Third Parties

We may receive personal data about you from various third parties:

How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you
Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests
Where we need to comply with a legal or regulatory obligation
Where you have given us your consent

Purposes for Which We Will Use Your Personal Datas and services

Purpose/Activity	Type of Data	Lawful Basis
To register you for events	Identity, Contact, Financial	Performance of contract
To process payments and registrations	Identity, Contact, Financial, Transaction	Performance of contract
To manage event logistics and communications	Identity, Contact, Event, Profile	Performance of contract, Legitimate interests
To provide event networking and matchmaking	Identity, Contact, Profile	Legitimate interests (with consent)
To send event updates and communications	Identity, Contact, Marketing	Legitimate interests, Consent
To improve our events and services	Usage, Technical, Profile	Legitimate interests
To create marketing materials and case studies	Identity, Contact, Media	Consent
To ensure event security and safety	Identity, Contact, Technical	Legitimate interests, Legal obligation

Marketing and Communications

We may use your Identity, Contact, and Profile Data to send you information about upcoming events, industry insights, and services that may be of interest to you.

You will receive marketing communications from us if you have:

You can opt out of marketing communications at any time by:

Data Sharing and Disclosure

We may share your personal data with the following parties:

Event Partners and Sponsors

With your consent, we may share your contact details with event sponsors and partners for networking and business development purposes.

Service Providers

We work with trusted service providers who help us deliver our events and services, including:

Legal Requirements

We may disclose your personal data if required by law or to protect our rights, property, or safety, or that of others.

International Transfers

Some of our service providers may be based outside Sri Lanka. When we transfer your personal data internationally, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to those who have a business need to know.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for legal, accounting, or reporting requirements.

Generally, we retain:

Your Legal Rights

You have the right to:

Access your personal data
Correct inaccurate or incomplete data
Delete your personal data in certain circumstances
Object to processing based on legitimate interests
Restrict processing in certain circumstances
Data portability - receive your data in a structured format
Withdraw consent where we rely on consent for processing

To exercise any of these rights, please contact us using the details provided above.

Cookies

We use cookies to enhance your experience on our website. You can control cookie settings through your browser preferences. For more information about our use of cookies, please see our separate Cookie Policy.

Photography and Media

During our events, we may take photographs and videos for promotional purposes. By attending our events, you consent to being photographed or recorded. If you do not wish to be included in such materials, please inform our staff at the event.

Children's Privacy

Our events and services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children under 18.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us at:

TECXA
Full name of legal entity: TECXA (PVT) LTD
Email address: privacy@tecxaltd.com
Postal address: 07, Rajakiya Mawatha, Colombo 07, Sri Lanka.
Phone: +94-11-4493087

This privacy policy was last updated on 10.06.2025 and applies to the Sri Lanka FinTech Summit and all TECXA events and services.

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